ICore COVID-19 Instructional Continuity Plan

March 14, 2020

Dear Deans, Department Chairs and Instructional Leaders,

The mission of the GW Libraries and Academic Innovation Instructional Core for Advocacy, Research, and Excellence (ICare) in Teaching and Learning is to support the instructional and learning enterprise of George Washington University.

You are receiving this email because you are designated as a key stakeholder in the Libraries and Academic Innovation Instructional Core’s COVID-19 Instructional Continuity Plan

This message is in direct support of the memo distributed by Provost Brian Blake to the Academic Deans stating,

Our Instructional Core, in the library, has prepared training modules for faculty on how to use blackboard to create synchronous class sessions and other forms of instruction online…it has become clear that we need to step up our training efforts to make sure that all faculty are ready to move online if necessary” (February 28, 2020).

We invite you to review this video message that addresses the Instructional Continuity Plan for the University. This can be distributed to faculty and students to provide a basic understanding about the GW Instructional Continuity Plan.

The Instructional Core has designed an action plan to ensure that all departments of the University can meet the expectation that all face-to-face course work can be transitioned to online learning opportunities by the close of Spring Break (March 15, 2020)

Below we outline the Communication Plan, Resources, and Opportunities that we ask you to consider as you develop your own strategies in your host school and department. Please distribute this plan to your instructors freely as it contains important information they will likely need in the next several weeks.

Communication Plan

Instructional Continuity Website. We recommend that faculty are made aware of this resource that has information and checklists for both students and faculty about how to transition with little effort to online learning utilizing simple tools available within Blackboard and supported by the Instructional Core. (https://campusadvisories.gwu.edu/instructional-continuity)

 

Instructional Core email. Direct access to ICare dispatch can be gained by using [email protected]. Faculty questions will be answered within any given business day and dispatched to any number of Instructional Core professionals who will provide swift support as needed.

 

Instructional Core departments. The departments and the services of the Instructional Core can be found on the LAI face page: (https://lai.gwu.edu/)

Blackboard Support. Blackboard is supported 24/7 through the Instructional Core team as well as through our vendor. Access to this support can be gained through calling 202-994-4948 in addition to using [email protected].

Resources and Opportunities

We will be providing several options for faculty training:

  • Face-to-Face Gelman Training Sessions (Basement of Gelman B05)
  • Face-to-Face School Training Sessions (Upon Request)
  • Walk-In Gelman Consultations for Faculty  (Basement of Gelman B05)
  • Walk-In School Consultation (Upon Request)
  • Webinars (Online)
  • After hours Training Sessions (Basement of Gelman B05)
  • Expanded Schedules for maximum participation. (Gelman and at Schools)
  • Ongoing technical and pedagogical support (Walk-ins and Online)
  • Self-help Resources (Online)
  • Online Training and Consultation opportunities in the event of closure (Online)

Face-to-Face Gelman Training Sessions 

 Our general training schedule can be found here.

In addition to our regularly scheduled training portfolio, a special two/three-part series on instructional continuity has been designed that if utilized by instructors, we believe transitions to online learning will be fully achievable. Register here

INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

INSTRUCTIONAL CONTINUITY: Large Enrollment Courses

Face-to-Face School Training Sessions (Upon Request)

We invite requests to provide face-to-face training sessions in your school. Special requests should be made through [email protected]. One of our professionals will arrange for a session that suits your needs and schedule.

 

Walk-In Gelman Consultations for Faculty

Walk-in assistance is available at Gelman Library at the Instructional Technology Laboratory between the hours of 9:00am and 6:00pm. Enter through the main Gelman entry and proceed to level LL via the elevators and walk straight ahead to the ITL. Professionals are there to assist. 

Webinars

 Registration is required for all webinars. You can register here 

 

Tuesday, March 10  2 – 3pm

(Webinar) INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Thursday, March 12 11am – 12pm

(Webinar) INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Monday, March 16 12:30 – 1:30pm

(Webinar) INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Wednesday, March 18 11am – 12pm

(Webinar)INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

 

Friday, March 20 12:30 – 1:30pm

(Webinar) INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Monday, March 23 3:00 – 4:00pm

(Webinar)INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

 

Tuesday, March 24 3 – 4pm

(Webinar) INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

Walk-In School Consultation (Upon Request)

 We can arrange a walk-in period with an ICare professional at your school so as to make it easier for faculty to access services. Special requests should be made through [email protected] One of our professions will arrange for a session that suits your schools needs.

 

After hours Training Sessions

We have created an after hours training schedule to accommodate those who require it. We recommend suggesting adjunct faculty who may not be able to meet during the day to access these resources. You can register here 

 

Wednesday, March 25 6 – 7pm

INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Thursday, April 2 6 – 7pm

(Webinar) INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

Expanded Schedules for maximum participation

We have expanded the general training portfolio of the Instructional Core. Consult our online schedule to access training times and locations. 

Workshops Location: Gelman B05 (All scheduled face-to-face workshops will be delivered online in the event of a closure)

 

Monday, March 9 3 – 4pm

INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

 

Tuesday, March 10 11 – 1pm

INSTRUCTIONAL CONTINUITY: Large Enrollment Courses

 

Wednesday, March 11 12 – 1pm

INSTRUCTIONAL CONTINUITY: Large Enrollment Courses

 

Thursday, March 12  3 – 4pm

INSTRUCTIONAL CONTINUITY: Large Enrollment Courses

 

Friday, March 13 11am – 12pm

INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Friday, March 13 12 – 1pm

INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

 

Monday, March 16  3 – 4pm

INSTRUCTIONAL CONTINUITY: Large Enrollment Courses

 

Wednesday, March 18 2 – 3pm

INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Thursday, March 19 11am – 12pm

INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Thursday, March 19 12 – 1pm

INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

 

Monday, March 23 11am – 12pm

INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Tuesday, March 24 12 – 1pm

INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

 

Wednesday, March 25 12 – 1pm

INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

 

Monday, March 30 10 – 11am

INSTRUCTIONAL CONTINUITY: Getting Started with Blackboard

 

Tuesday, March 31 12 – 1pm

INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

 

Thursday, April 2 11am – 12pm

INSTRUCTIONAL CONTINUITY: Creating Online Lectures and Live Virtual Classroom

Ongoing technical and pedagogical support

As always, the Instructional Core provides technological and pedagogical support to instructors working in BOTH face-to-face and online settings. Assistance can be gained by contacting [email protected].

Self help Guides

We provide a variety of helpful self-help guides that faculty have found useful when creating online coursework. These step-by-step guides cover a wide variety of functions that lead to ease in constructing online activities. 

Online Training and Consultation opportunities in the event of closure

 In the event of a University closure due to COVID-19. The Instructional Core will continue its usual services through online and virtual communications. You will be kept aware of developments as they occur and in conjunction with university-wide announcements.

Preparation have been considered to accommodate both an “open” university plan and a “closed” university plan in the event that George Washington closes as a result of COVID-19. Below we provide communications and resources as they pertain to each plan. 

 

  University Open University Closed
Commmunications

Email [email protected]

Phone 202-994-0485 

Email [email protected]

Phone 202-994-0485

Support

GWIT 

Provides Tier 1 support for faculty and students. This encompasses issues related to access to Blackboard (NetID), Banner (student enrollment, faculty assignments) and email issues. 

 

Instructional Technology Laboratory

Tier 2 support for faculty on the how to aspects of Blackboard and other instructional technologies. 

GWIT 

Provides Tier 1 support for faculty and students. This encompasses issues related to access to Blackboard (NetID), Banner (student enrollment, faculty assignments) and email issues. 

 

Instructional Technology Laboratory

Tier 2 support for faculty on the how to aspects of Blackboard and other instructional technologies. 

Workshops
  • Face to Face, Webinar

Register

  • One-one One in ITL Gelman B05 9 AM-6 PM) 
  • Departmental Workshops  
  • (by request to: [email protected])

By req

  • Webinar
    • All scheduled face to face workshops will continue as scheduled online

Register

Online Tutorials Faculty Guides Faculty Guides

We encourage faculty to take advantage of these opportunities, so they are prepared to move instruction online, should that become necessary. At anytime you can contact the Instructional Core at [email protected] or if needed feel free to contact Gaetano R. Lotrecchiano, EdD, PhD, Associate Dean for Innovative and Collaborative Pedagogy at [email protected].

 

The Instructional Core looks forward to working with you!