SEAS Academic Policy Updates | Spring 2020

Dear SEAS Student,

I hope you are doing well despite the challenges and disruptions related to COVID-19. We will get through this difficult period together – our SEAS community, even when physically separated, is strong.  

Please take note of some important policy changes for Spring 2020 listed below and outlined in entirety in this document. We realize that you have received a number of policy notices, but we have found it necessary to revise some of our policies as new issues emerge.

Grade Mode Change Deadline 

The deadline for grade mode change requests (letter grade or pass/no pass) has been extended. Students can now request to convert their grade mode up to 5 days after a letter grade has been posted on Banweb. More details, and the process, is available at  

Dean’s List for Undergraduates 

There will be a Dean’s list for undergraduates in Spring 2020. The Dean’s list criteria will still require a minimum GPA of 3.75, but the number of credit hours that must be taken for a letter grade will be reduced from a minimum of 12 credits to 9 credits and students cannot receive any grade of Z, I, F, or NP.

First Year Forgiveness for Spring 2020

  • Students may use First Year Forgiveness for courses in which they receive a NP.
  • Students may repeat a course for which they receive a P.
  • A student who is repeating a course this semester using First Year Forgiveness may choose P/NP instead of a letter grade.

Notation on Transcript

Transcripts will have a notation about the academic disruption due to the global pandemic caused by COVID-19 during the spring 2020 semester. 

RTF-EZ Submission

The Office of the Registrar will be accepting RTF-EZs sent from students' GW email address to [email protected] starting on April 27th until students return to campus. Please include RTF-EZ in the subject line of the email.  

Please  visit for a summary of all the student resources and new policies in effect this semester. If you have any questions, please contact your advisor of the SEAS advising office at [email protected].

We wish you the best with your academic studies over the course of the next few weeks and the rest of the semester. Thank you for your patience, flexibility, and understanding in these challenging and rapidly changing times. As always, thank you for being an integral part of our SEAS community.

Best regards,

Bhagi Narahari, Associate Dean for Undergraduate Programs

Jonathan Ragone, Director of Undergraduate Student Services and Advising

School of Engineering and Applied Science